5 Things To Consider When Choosing a Public Notary

With over 4.5 million state-appointed public notaries in the U.S., choosing one to perform a service can be a challenge. Whether the service involves an estate, deed, power of attorney or any other document that requires notarizing, you want to choose the candidate best suited for the job. Just because he or she touts the “Certified Public Notary” doesn’t necessarily mean they are fitted for your particular needs.

Common Notary Mistakes to Avoid

From an outsider’s perspective, the job of a notary public may seem simple enough; the notary witnesses and authenticates various documents as a safety measure to prevent fraud. The notary observes the signature taking place, checks the signer’s identify, and then stamps his or her seal on the document. But there are some common mistakes made by notaries that places the document at risk for being invalid.

Can a Notary Complete an I-9 Form?

The I-9 form (also known as the Employment Eligibility Verification form) is used by employers to verify employees’ identity and eligibility to work in the U.S. In 1986, The Immigration Reform and Control Act (IRCA) went into effect, requiring all employers to verify their employees identify and work eligibility using the I-9 form. All employees hired after November 6, 1986 must submit an I-9 before they are legally allowed to begin work. The employee is responsible for completing Section 1 of the form, and the employer is responsible for completing Section 2.

Medallion Signature Guarantee vs Notary Public Stamp

Signature guarantees and notary stamps are both used to verify signers’ identity. Loan documents, for instance, require professional notarization to protect against fraud. The notary public verifies the signer’s identify – usually done by checking his or her driver’s license of state-issued ID card – and stamps the document to finalize its execution. While a signature guarantee shares some similarities to a notary stamp, they are two unique processes, each with its own purpose.

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